Sr. Administrative Assistant

Imagine what we can INSPIRE with you

Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.

Moody’s is a global integrated risk assessment firm that empowers organizations to make better decisions.

Department

MIS Management

Role/Responsibilities

Are you an organized individual with strong interpersonal skills? We are looking for you The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed.
**Core responsibilities**:
General Administrative Support
Support multiple C-Suite executives within Moody’s Investor Services
Provide general administrative assistance including calendar managenement, occasional travel coordination, filing expenses and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business lines being supported, to provide optimal customer service. Uses initiative to relieve executives of detailed work.

Department Wide Support
Support department-wide activities including the timely on-boarding of new members (including follow-up on start date) and group-wide initiatives as assigned. Also includes assisting any third party vendors and acting as a general resource / knowledge-keeper for your executives and their direct reports.
Administrative Back-Up
As needed, during vacations and times of absence, provide back-up assistance in order to ensure uninterrupted flow of operations with regard to support staff, technology, and all in-office and remote issues.
Meeting Coordination
Process meeting requests for the team including setting up virtual and occasional in-person appointments, reserving conference rooms, requesting security passes for guests, refreshments, etc.
Travel & Entertainment
Arrange all travel for managers including air, rail, car service, and hotel and conference registrations taking care to be mindful of timeframes and working to ensure that the most economical options are taken advantage of. Preparation of T&E reports for each team member supported, ensuring that company policies are followed and that relevant information is included
Accounts Payable
In charge of revision and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct, and that proper and organized documentation is provided to support the voucher.
Correspondence
Prompt and accurate preparation of various correspondence.
Liaison
As needed, assist in coordinating efforts with Technology, Building Services, and others to ensure the group’s needs are met.
Other
Learning SharePoint and our intranet system (MINT) to maintain teams’ internal communications platforms. May be called upon to tackle additional responsibilities and/or perform other tasks as assigned.

**Qualifications**:

- 3-5 years of related experience working in a corporate environment
- Comfortable working with C Suite Executives
- Strong proven solid understanding of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint. Familiarity with SharePoint as a team communication tool is a bonus.
- Solid organization skills
- Excellent interpersonal skills and phone/video call demeanor
- Strong verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos, and other documents that require little or no editing by the manager.
- Proactive demeanor preferred
- Capacity to adapt to shifting priorities
- Strong orientation toward teamwork
- Ability to work independently and with mínimal direction

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.