Procurement Specialist with Supply Chain Expertise

hace 3 días


San José, San José, Costa Rica World Fuel Services A tiempo completo
Job Overview

We are seeking a highly skilled and organized Procurement Specialist to join our team at World Fuel Services.

Main Responsibilities
  • Procure-to-Pay:
    • Create Purchase Requisitions and Purchase Orders on behalf of business/approvers for assigned geographies/purchasing categories, ensuring timely and accurate processing.
    • Communicate Purchase Orders to suppliers and internal stakeholders, maintaining effective relationships and resolving any issues that may arise.
    • Verify and validate PO-related invoice payments, creating Receipts where applicable and addressing any discrepancies.
    • Follow up on Blanket Purchase Order fulfilment, following Category Owner's instructions and ensuring compliance with company policies.
    • Address PO invoice holds in coordination with Accounts Payable, Category Owners and the Business, facilitating prompt resolution and minimizing delays.
  • Administration:
    • Support the Procurement team with training & support of ERP (Oracle Fusion) and other Procurement tools (such as Tableau reports, contracts and savings tracker etc), enhancing user adoption and efficiency.
    • Log and track system-related issues until resolution, ensuring minimal disruption to operations.
    • Assist with testing and validation of new ERP Entity set ups, guaranteeing smooth implementation and integration.
    • Manage the Procurement Card (P-Card) process, establishing new card accounts, providing training to new users, maintaining cost coding routines and ensuring adherence to the policy.
    • Establish, maintain and track a company-wide contract repository, facilitating easy access and retrieval of essential information.
    • Maintain supplier database, ensuring accuracy and currency of records.
    • Maintain Procurement SharePoint site, promoting transparency and collaboration among stakeholders.
Required Skills and Qualifications
  • Mainstream Procurement System (Oracle Fusion preferably)
  • Strong communication skills (written and oral) in English, with ability to articulate complex concepts effectively.
  • C1 level proficiency in English, enabling clear and concise communication with diverse stakeholders.
  • Min 3 years' experience in Administrative/Finance functions, with experience in Procurement being desirable but not mandatory.
  • Strong educational background, ideally degree qualified in a relevant discipline, however working experience could replace formal education.
  • Highly organized and methodical, with high-level attention to detail, ensuring accuracy and precision in all tasks.
  • Can-do, proactive attitude, driving results-oriented behavior and continuous improvement.
  • Willing to learn, embracing new challenges and opportunities for growth and development.
  • Comfortable with working on own initiative, capable of building collaborative relationships with key stakeholders and suppliers.
  • Ability to work within tight deadlines is essential, requiring adaptability and flexibility in a fast-paced environment.
  • Experienced PC User, familiar with MS Office, preferably with an advanced level in Excel, supporting efficient data analysis and reporting.


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