Procurement Specialist with Supply Chain Expertise
hace 3 días
We are seeking a highly skilled and organized Procurement Specialist to join our team at World Fuel Services.
Main Responsibilities- Procure-to-Pay:
- Create Purchase Requisitions and Purchase Orders on behalf of business/approvers for assigned geographies/purchasing categories, ensuring timely and accurate processing.
- Communicate Purchase Orders to suppliers and internal stakeholders, maintaining effective relationships and resolving any issues that may arise.
- Verify and validate PO-related invoice payments, creating Receipts where applicable and addressing any discrepancies.
- Follow up on Blanket Purchase Order fulfilment, following Category Owner's instructions and ensuring compliance with company policies.
- Address PO invoice holds in coordination with Accounts Payable, Category Owners and the Business, facilitating prompt resolution and minimizing delays.
- Administration:
- Support the Procurement team with training & support of ERP (Oracle Fusion) and other Procurement tools (such as Tableau reports, contracts and savings tracker etc), enhancing user adoption and efficiency.
- Log and track system-related issues until resolution, ensuring minimal disruption to operations.
- Assist with testing and validation of new ERP Entity set ups, guaranteeing smooth implementation and integration.
- Manage the Procurement Card (P-Card) process, establishing new card accounts, providing training to new users, maintaining cost coding routines and ensuring adherence to the policy.
- Establish, maintain and track a company-wide contract repository, facilitating easy access and retrieval of essential information.
- Maintain supplier database, ensuring accuracy and currency of records.
- Maintain Procurement SharePoint site, promoting transparency and collaboration among stakeholders.
- Mainstream Procurement System (Oracle Fusion preferably)
- Strong communication skills (written and oral) in English, with ability to articulate complex concepts effectively.
- C1 level proficiency in English, enabling clear and concise communication with diverse stakeholders.
- Min 3 years' experience in Administrative/Finance functions, with experience in Procurement being desirable but not mandatory.
- Strong educational background, ideally degree qualified in a relevant discipline, however working experience could replace formal education.
- Highly organized and methodical, with high-level attention to detail, ensuring accuracy and precision in all tasks.
- Can-do, proactive attitude, driving results-oriented behavior and continuous improvement.
- Willing to learn, embracing new challenges and opportunities for growth and development.
- Comfortable with working on own initiative, capable of building collaborative relationships with key stakeholders and suppliers.
- Ability to work within tight deadlines is essential, requiring adaptability and flexibility in a fast-paced environment.
- Experienced PC User, familiar with MS Office, preferably with an advanced level in Excel, supporting efficient data analysis and reporting.
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