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hace 3 semanas
The Senior Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:- Directly supports a C15 level manager and generally supports an entire department
- Manages day-to-day calendar(s) of senior management; arranges meetings and secures meeting rooms
- Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
- Coordinates travel arrangements; prepares and distributes schedules/agendas for travel
- Assists team members with documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
- Handles incoming calls; responds to inquiries
- Orders supplies and processes invoices through Procure to Pay system
- Processes and follows up on Virtual Requests
- May prepare and review materials and correspondence for meetings
- Maintains and updates files/records, produces reports and various correspondence
- Handles sensitive materials; maintains appropriate levels of confidentiality
- Performs other duties and functions as assigned
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Self-motivated and detail-oriented
- Consistently demonstrates clear and concise written and verbal communication skills
- Proficient in Microsoft Office
