Accounting Support Specialist

hace 5 días


San José, San José, Costa Rica Opal Group A tiempo completo
Company Overview

The Opal Group organizes live conferences that cater to top executives and decision-makers across various industries.

We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.

Our company offers a unique work environment with unlimited growth potential. The Accounting Assistant plays a critical role in supporting the organization's accounting functions.

Job Description

The Accounting Assistant coordinates and maintains aspects of the organization's accounting principles, practices, procedures, and initiatives.

This position prepares the accounting reports and presents findings and recommendations to the Controller.

This is a remote job.

Responsibilities
  • Administrative Support: Provide comprehensive administrative assistance to the CFO, helping streamline operations and manage daily tasks.
  • Invoice Coordination: Oversee the distribution of invoices and manage classified transactions for clients with accuracy and efficiency.
  • Problem Solving: Identify and troubleshoot potential issues, developing effective solutions to maintain the integrity of financial operations.
  • Data Management: Regularly update and maintain accurate customer and vendor information in our accounting database.
  • Reporting Assistance: Prepare and support the reporting process, including employee reports and financial data summaries.
  • Sales Data Management: Ensure that sales information is accurately updated in the accounting database, contributing to financial accuracy.
  • Billing Issues Resolution: Investigate and resolve any billing discrepancies or problems, providing top-tier customer service to our clients.
  • Expense Tracking: Assist in monitoring and tracking internal operating expenses, ensuring timely and accurate reporting.
  • Invoice Management: File and disburse all invoices promptly, ensuring compliance with company policies.
  • Customer Service: Deliver exceptional customer service, fostering strong client relationships and ensuring satisfaction.
  • Ledger Preparation: Assist with all stages of ledger preparation, including accounts receivable, accounts payable, collections, and reconciliations.
  • Merchant Management: Handle merchant account management, ensuring smooth transactions and resolving any issues that arise.
  • Project Management: Manage tasks and projects efficiently, ensuring deadlines are met and objectives are achieved.
  • Financial Planning & Analysis (FP&A): Utilize spreadsheets to create and manage FP&A documents, supporting the company's financial planning efforts.
  • GPT Experience: Leverage GPT technology to enhance financial reporting and analysis.
  • Collection Management: Assist in managing collection lists, ensuring timely follow-ups and accurate record-keeping.
  • Credit Card Reconciliation: Reconcile credit card statements, ensuring all transactions are accurately recorded.
  • General Reporting: Perform various reporting and administrative duties as needed to support the accounting team.
Requirements
  • Educational Background: Bachelor's Degree in Accounting or a related field, with internship experience.
  • Experience with International Accounting and U.S. practices.
  • Fluency in English (written and verbal) is required.
  • Strong understanding and practical application of financial record-keeping procedures, laws, regulations, and standards.
  • Ability to foster a cooperative and collaborative work environment.
  • Demonstrated excellence in accounting and record-keeping, with a keen attention to detail.
  • Superior oral and written communication skills in English, with the ability to convey complex information clearly and concisely.
  • Familiarity with modern accounting software, spreadsheets, and GPT technology.
  • Excel Experience up to VBA.
  • CRM for reporting.
  • Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines.


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