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About Pfizer
Pfizer's Global Business Services (GBS) Shared Services is a well-established operation with a rich history dating back to 1997.
The organization expanded its reach globally, establishing presence in Europe in 2003, Asia in 2007, Latin America in 2013, Eastern Europe in 2014, and AFME in 2016.
GBS Shared Services boasts a workforce of over 1,000 skilled Pfizer colleagues.
The GBS San Jose Financial Services team is responsible for delivering timely and standardized financial processes on behalf of Biopharmaceutical Finance and their business partners for the Emerging Markets.
The organization performs various activities such as Record-to-Report, Procure-to-Pay, Travel & Entertainment, Order-to-Cash, and other related tasks from regionally centralized locations in San Jose, Costa Rica.
Job Overview
The GBS (Global Business Services) Financial Services - San Jose Procure-to-Pay Purchase Requisition Analyst will play a vital role within the P2P organization.
This position will serve as the main contact for local finance and all regions supported by GBS San Jose, performing key activities such as accounts payable inquiries and processing, controls-related performance, and inquiries regarding any issues related to the P2P process.
In addition, this role provides exposure to Senior Leadership within the P2P organization, enabling participation in tasks like monthly aging or metrics reviews, detailed process review, executing, and guaranteeing excellence on audit controls related to the process that applies to the P2P organization.
Key Responsibilities
- Perform Purchase Requisition review and approval using formal work instructions and policy documents.
- Review, understand, confirm, and/or validate information included as part of a Purchase Requisition.
- Engage with Pfizer end-users, internal stakeholders (Procurement, Finance, etc.), and suppliers as necessary to complete the Purchase Requisition review.
- Weekly review of Audit Findings: when received an audit notification, review the finding details, whether correct or not, a reply must be sent.
- Use procurement and financial systems and tools.
- Attention to detail and ability to work with a high degree of accuracy.
- Organize own workload, prioritize, and proactively follow up on outstanding items.
- Responsible for end-to-end issue resolution related to purchase requisition process.
- Work towards and maintain agreed metrics and goals.
- Has strong analytical and process management skills.
- Actively supports our GBS value proposition by keeping processes aligned with our delivery model and global standard, adhering to our internal controls structures, and help identifying process improvement opportunities.
- Supports and co-leads select in-house processes, continuous improvement initiatives, and stakeholder collaborations.
- Independently manages formal relationship with key internal stakeholders and colleagues of diverse backgrounds, including different departments, cultures, business units, and countries.
- Ensure the timely and proper execution of adequate internal controls, understanding our SOP proposing updates when the documentation does not align with our day-to-day processes.
- Responsible for keeping accurate and up-to-date Work Instructions, Job Aids, and Desktop Procedures documentation.
Requirements
Must-Have
- Bachelor's degree or in progress in Business, Accounting, or Finance.
- 1-4 years of relevant functional accounting or finance experience.
- Proficiency in MS Office: Outlook, Excel, Word, PowerPoint.
- Good written and verbal English communication skills required; any other language if required by the business Portuguese (is a plus).
