Invoicing Operations Specialist

We are seeking an Invoicing Operations Specialist to join our team at Recluta Talent Hunter. This role involves supporting the invoicing process by ensuring accurate and timely preparation, processing, and filing of invoices.

• Invoicing Process Management

The successful candidate will be responsible for verifying billing details, maintaining invoice records, resolving discrepancies, and assisting with customer communications. They will also collaborate with other departments, such as accounting and sales, to ensure that all invoices are aligned with company policies and customer agreements.

• Invoice Preparation and Issuance

The ideal candidate will prepare and issue invoices based on sales orders, contracts, or customer agreements. They must ensure that all invoices are accurate, complete, and compliant with applicable regulations and company policies. Additionally, they will apply appropriate taxes, discounts, and other billing elements as needed.

• Data Entry and Record Maintenance

The Invoicing Operations Specialist will input invoice details into the accounting or invoicing system with precision. They must maintain organized and accurate records of all invoices, credit notes, and billing correspondence. The candidate will also update customer profiles and billing information as necessary.

• Invoice Verification

The successful candidate will review sales data, purchase orders, and contracts to verify the accuracy of invoice details. They must reconcile discrepancies between invoices, purchase orders, and payments. The candidate will coordinate with the sales or delivery teams to clarify any inconsistencies.

• Payment Tracking and Follow-Up

The Invoicing Operations Specialist will monitor customer payments and outstanding invoices. They must assist in generating reports for accounts receivable and follow up on overdue payments. The candidate will communicate with customers regarding invoice-related inquiries or payment delays.

• Support Month-End and Year-End Billing Processes

The ideal candidate will assist in month-end and year-end invoicing procedures, ensuring all invoices are processed before closing periods. They must provide support in reconciling invoice records for financial reporting purposes.

• Candidate Requirements:

To be considered for this role, candidates must have a high school diploma or equivalent (associate's degree in accounting or finance preferred). They should have experience in invoicing, billing, or accounting, with strong attention to detail and accuracy. Proficiency in Microsoft Office, particularly Excel, and experience with accounting or invoicing software are also essential. Excellent communication and organizational skills, as well as the ability to manage multiple tasks and meet deadlines, are highly desirable.

Estimated Salary: $45,000 - $55,000 per year