Facilities Operations Specialist

hace 2 semanas


San José, San José, Costa Rica The Millennium Group A tiempo completo

Job Description

The Facilities Coordinator will provide administrative support to local management staff and be responsible for the overall maintenance of office facilities. This role will involve ensuring that all areas of the office are clean, organized, and well-maintained, as well as coordinating with vendors and suppliers.

Responsibilities:

  • Reception/Front Desk/Security: Welcome visitors and ensure they are registered properly and issued visitor badges; maintain access cards by submitting requests through the Security team.
  • Facilities Management: Inspect the facility to identify general corrective maintenance needs and ensure the appearance aligns with organizational expectations; respond to maintenance requests and determine next steps; report building and service deficiencies and recommend areas for improvement to management.
  • Events & Food Services: Set up and tear down events such as EBC meetings, Happy Hours, catered lunches, and other catered events; coordinate team events and offsite events; order daily lunches and dinners for employees.
  • Shipping & Receiving: Process incoming and outgoing parcels; assist local management in creating FedEx shipments; ship laptops & new hire kits to new hires as needed.
  • Space Planning & Furniture: Manage furniture inventory for new purchases, maintenance, and repair of existing furniture; allocate space/tactical seat assignments; set up workspaces for new hires and contractors.
  • Administration: Process purchase requisitions through ZIP; maintain and upload files in Facilities shared drive; provide administrative support to local management staff.

Qualifications:

  • Strong interpersonal and customer service skills;
  • Strong organizational skills;
  • Great attention to detail;
  • Strong verbal and written communication skills;
  • Strong PC and Microsoft Office skills;
  • Ability to multi-task and manage time efficiently.

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