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Finance Processing Executive

hace 1 mes

San José, San José, Costa Rica The Moorings A tiempo completo

**About Us**:
Sunsail and The Moorings are part of the Travelopia group, which is one of the world's leading specialist travel groups, providing customers with a diverse range of outstanding travel experiences.
This includes adventure travel, safaris, private jet and polar expeditions, tailor-made luxury holidays, yacht and river boat charter holidays, educational and sporting-based school trips, corporate hospitality, and sporting event fan travel.
Sunsail and The Moorings are 2 incredible brands offering customers unique holiday experiences out on the water.
From independent sailing holidays to fully catered crewed and power yacht charter, we offer our customers a 5* service.
Operating across the globe, we're passionate about being the very best and pride ourselves on providing unforgettable holidays that truly last a lifetime.
With over 50 years of experience, we are the industry leaders in yacht charter.
**What you will be doing**:
The Finance Processing Executive will work closely with a variety of staff from different geographical locations & alongside the wider Finance Processing team.
The role will report directly to the Head of Finance Processing and the team lead and key office and base employees who are assigned as approvers of purchase orders & invoices.
It also includes ensuring that all supplier invoices are recorded in Dynamics as soon as received and processed under the company authorization matrix.
Supplier payments are raised following the agreed payment criteria and any weekly business critical requests are handled.
Supplier statements are reconciled regularly, accounts are kept up to date and queries are dealt with promptly & efficiently.
The Travelopia Yachts division is an exciting and sophisticated business with three brands in two business streams - Yacht Charter and Yacht Sales.
The business operates 15 bases and 6 offices, across 25 legal entities in 20 countries and in 11 currencies.
**Responsibilities**:

- Process financial transactions accurately and efficiently, strictly adhering to established procedures and guidelines.
- Collaborate with cross-functional teams to identify and implement strategies that enhance productivity and accuracy.
- Handle the coding and approval of invoices from the business following the company authorization matrix
- Maintain and update financial records, ensuring data integrity and completeness.
- Build financial reports and analyses to assist in decision-making and long-term planning.
- Assist in the month-end and year-end closing processes, ensuring timely and accurate completion.
- Supervise and reconcile accounts payable and receivable, resolving any discrepancies on time.
- Handle aged creditors review and ensure that any queries on supplier accounts are recorded and cleared as soon as possible.
- Support the Finance Manager in budgeting and forecasting activities.
- Stay informed about current industry trends and effective approaches in finance and insurance.
**Requirements**:

- 1- 3 years of accounting/finance experience
- Must have experience handling day-to-day transactional work (payment preparations, data updates).
- Must have good hands-on e2e Accounts Payable experience.
- Experience with high-volume processing of supplier invoices, supplier payments & payment processes, including any business-critical requests.
- Experience working with the coding and approval of invoices from the business
- Collaborate closely with the wider Finance Processing team, suppliers, and other collaborators.
- High proficiency with Microsoft Excel
- Knowledge of Dynamics, SAP, or Kofax is a plus
- Working in different roles within the finance team is an excellent benefit for this role and is preferred.
- Must know about purchase orders, overhead expenses, pre-payments, and the related broad range of tasks.
- Shift Time: M - F from 7 am to 4 pm
- This is a hybrid role, requiring 2-3 days a week working from the Costa Rica office

**Our Commitment to Equity, Diversity & Inclusion**:
We believe people are happier and perform best when they can be their true selves, and that diverse teams deliver better results.
Together we will cultivate a diverse, equitable, and inclusive environment, where everyone can thrive.
We are committed to inspiring change through growing awareness of, and counteracting, unconscious bias, building an inclusive culture, and embracing diversity in all its dimensions.
Travelopia is committed to ensuring a work environment that is open, accessible, and inclusive, removing barriers for all individuals.
If you require accommodations/additional support to participate in the recruitment and selection process, kindly advise us.
Our hiring team will work with you to provide suitable accommodations/additional in a timely and confidential manner.
Information received will be handled with the utmost discretion.
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