Project Planning Specialist

**Job Description**:
The purpose of this statement is to define the duties and accountabilities for the Project Planning Specialist (PPS) position.
The primary responsibility of the PPS position is to plan, schedule, coordinate, and monitor Commercial Buildings Projects through the complete Engineering life cycle under the direction of the Project Engineering Director.
This position requires technical knowledge of Commercial Building Systems products, design, services and interdepartmental processes.
This role is very critical to the engineering department as the Project Planning Specialist actions will impact the productivity, efficiency, lead times, cost, and ultimately customer satisfaction.
Project Planning Specialists will plan the work for over 250 internal resources and 150 external third party resources and schedule more than 9,000 jobs and over 100,000 tasks annually using internal software and new state of the art planning tool (Primavera P6, July 2021).
The role of Project Planning Specialist requires approximately 12 months of extensive training and scheduling experience to independently schedule projects.
Basic Function
- Provide planning and scheduling support services to Sales, Customer Services, and our valued customers during quote stage of the projects and through the complete Engineering project life cycle.
- Advise Sales and Customer Services regarding Engineering schedule and available resources to facilitate optimal schedule to ensure customer satisfaction.
- Act as liaison between Commercial Buildings Customer Services and Engineering departments within the organization from pre-order through shipment.
Pre-Planning Function
- Review project documents and specifications to accurately develop baseline schedules which include all required dates, activities and milestones.
- Coordinate and integrate work package and schedules to meet customer requests or Engineering lead time targets and commitment dates.
- Manage all date requests from inside and outside sales on current and pre-committed orders
- Calculate complexity and duration of Engineering tasks for incoming orders for all Brand offices
- Schedule task completion to meet Engineering targets and revenue forecasts
- Enter applicable schedule information into Scheduling systems, EAS, ESS, and P6
- Create daily production schedules and provide manpower and progress measurement reports in support of weekly and monthly reporting

Post Planning Function:

- Track and oversee Management of Change to minimize rework and impact to schedules and overall lead time
- Communicate with Project Engineers, Centers of Excellence, and Manufacturing Planners for status and any updates or operational issues that would affect scheduling activities.
**Qualifications**:
Education
- Business degree specialization, master's in business, project management, supply chain master or specialization, or Licenciatura

Skills Required
- Demonstrate the ability to schedule low complexity projects per engineering lead time targets
- Ability to estimate the time frame required to complete work.
- Effective written and verbal communication as well as mathematical and basic computer skills.
- An average understanding of Commercial Building Systems product offering as well as general construction fundamentals and engineering principles as well as the ability to read and interpret architectural plans and specifications.
- The ability to communicate and work effectively with people at all levels both internally and externally.
- Minimum 3 years experience in scheduling, planning, drafting, or project management.
- Oracle System experience preferred.