Executive Sr Assistant

hace 12 horas

Alajuela, Costa Rica Kimberly-Clark A tiempo completo

Executive Sr Assistant

**Your job**:
You're not the person who will settle for just any role.
Neither are we.
Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference.
Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands.
In your Executive Assistant LAO Tax, you'll help us deliver better care for billions of people around the world.
Reporting to the Sr. Director LAO Tax, the Executive Assistant provides assistance and support to ensure efficient operation of the LAO Tax team through the execution of different daily tasks of the area, providing quality service to internal and external customers, based on the Company's policies in order to contribute to the fulfillment of objectives of the area and of the organization.
**Your key responsibilities include**:

- Management of agenda, coordination and logistics of meetings, calls and related.
- Management and monitoring of the team's internal Scorecard to ensure timely compliance with the different mandatory training sessions or closure of important processes that take place during the year (Objectives, FDP, Mid year review - final year review)
- Prepare, control and monitoring of the team budget, monthly review to identify anomalies, create reports and consolidate information regarding to this when requested.
- Provide support in the process of preparing presentations for Internal Control, Vice Presidents, 1x1 sessions with directors and senior managers of finance and legal, Internal Team Meetings.
- Classification and control of Corporate Card expenses.
- CM and Board travel support when required (travel requests, hotel reservations, transportation, security).
- Maintain order and control of signatures for documents with legal validity that the director has as legal representative.
- Provide support to the Tax Risk Manager in the control and monitoring of changes in laws that may positively or negatively impact the region.
- Send correspondence abroad DHL system or internally with the signatures that require it.
- Entry and tracking of order requisitions in SAP / ARIBA.
- Request office supplies when necessary.
- Yammer and mail administration of the team, birthday publications, work anniversaries and important announcements for the region as part of an engagement plan.
**About you**:
You speak and write in a way that resonates with your audience, and one of your secrets is empathy.
You connect with people, and that allows you to speak to their needs and core interests.
You're perceived as being open and straightforward, so important in encouraging a harmonious work environment.
What's more, you listen empathetically.
**You also possess**:

- 2+ years of experience as executive assistant or similar roles
- Advance English level- Enthusiastic, positive energy, resilient and able to manage stressful situations- Excellent customer focus and team-work oriented- Leadership, influencing and problem-solving skills- Highly organized with strong follow up skills and the ability to multi-task.- Proven Communication skills to manage Presentations, Scorecards and other critical Area Report- Bachelor's Degree in a related area- Proficient managing MS Office tools- Knowledge of SAP

**About us**:
Kimberly-Clark makes the essentials for a better life with well-known brands that matter every day - at home, school, work and on the go.
Throughout our 150 years, we have challenged conventional wisdom to innovate products that better meet the needs of consumers.
We have created new categories with top brands like Kleenex®, and redefined categories with Huggies® and U by Kotex®.
While growing our $18+ billion global business, we help build careers through collaborative teams that push boundaries and endless opportunities to work with some of the world's most recognized brands.
Our 45,000 employees are changing the world for the better, too, generously giving back to communities and causes around the globe.
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.
We actively seek to build a workforce that reflects the experiences of our consumers.
When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise.
We are a committed equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.
**Primary Location**: Costa Rica -Prindisa

**Additional Locations**:
**Worker Type**: Employee

**Worker Sub-Type**: Regular

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