Office Support and Administration Assistant
hace 7 días
Company Description
Experian is the world’s leading global information services company, unlocking the power of data to create more opportunities for consumers, businesses, and society. We are thrilled to share that **FORTUNE has named Experian one of the 100 Best Companies to work for**. In addition, for the last five years, we’ve been named in the **100 “World’s Most Innovative Companies” by Forbes Magazine**.
**Job Description**:
- What you will be doing:_
- Handle an extensive array of administrative tasks including preparation & tracking expense reports, coordinating meetings & group & company events and arranging transportation and travel logistics for visitors.
- Ability to handle confidential and non-routine information with discretion.
- Assist in preparation of presentations and correspondence.
- Assist in preparation of business/client meetings both in-office and off site.
- Assist in other administrative responsibilities such as photocopying, binding for presentations, printing & filing of a diverse arrange of company documentation.
- Coordination and scheduling of outbound correspondence and shipments.
- Facilitation of standard employee requests (office supplies, ergonomic equipment, key replacements, etc.) through the internal request tracking system.
- Collaboration with office facilities on ordering supplies and maintenance of office furniture, equipment and overall building conditions.
- Coordination with other support functions for access badges, parking passes and other employee onboarding needs.
- Manage relations with suppliers and work with Procurement on the creation of new suppliers and purchase requests. Assist in the overall purchasing lifecycle.
- Cooperation with the Finance functions to follow up on actions and completion of payments for products and services.
- Manage and keep track of stock related to products and services to employees
- Manage all tasks related to occupational safety & health.
- Assist in management, relations and quality control of company services provided by third parties, such as janitorial, security, legal, transportation, food, etc.
- Assist and participate in activities related to special projects such as space expansions, employee moves, etc.
**Qualifications**:
- Qualifications_
- How you background looks like; _
- High School Diploma (minimum) is required
- Minimum 3 years of administrative experience supporting a team in a fast-paced, multinational, high-tech environment.
- Outstanding communication and interpersonal skills with the ability to interact with all levels of management and individuals both in English and Spanish through multiple channels.
- Analytical skills, ability to work with data.
- Customer service oriented
- Strong organizational and prioritization skills with the capability to perform seamlessly & professionally.
- Detail oriented, able to think and work independently with little direction.
- Occupational Health & Safety knowledge is a plus
- Knowledge of the Free Trade Zone regime policies in Costa Rica is a plus
- Knowledge of Finance and Accounting principles and practices is a plus
- Experience in management of outsourced staff is a plus
- Proven previous job stability, including maintaining long-term work relationships with former employers
- Must be able to clear the company’s pre-employment screening
Additional Information
- Experian is proud to be an Equal Opportunity and Affirmative Action employer. Our goal is to create a thriving, inclusive and diverse team where people love their work and love working together. We believe that diversity, equity and inclusion is essential to our purpose of creating a better tomorrow. We value the uniqueness of every individual and want you to bring your whole, authentic self to work. For us, this is _**_The Power of YOU_**_ _and it ensures that we live what we believe._ll your information will be kept confidential according to EEO guidelines.
Experian Careers - Creating a better tomorrow together
Find out what its like to work for Experian by clicking here
- Experian is proud to be an Equal Opportunity and Affirmative Action employer. Our goal is to create a thriving, inclusive and diverse team where people love their work and love working together. We believe that diversity, equity and inclusion is essential to our purpose of creating a better tomorrow. We value the uniqueness of every individual and want you to bring your whole, authentic self to work. For us, this is _**_The Power of YOU_**_ and it ensures that we live what we believe._
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