Executive Assistant

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors.

We are seeking an Executive Assistant to join our LATAM team. In this role you will have the opportunity to work cross-functionally at all levels as you connect with others within the company.

The ideal candidate in this fast-paced position will be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

What You'll Do for Us:

• Provide phone coverage, mail distribution, calendar management and email support.
• Calendar management includes both internal and external stakeholders from all levels of the organization to include international stakeholders where time zones must be anticipated and included in the scheduling.
• Manage domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.).
• Manage all Travel and Expense management activities (expense reporting, tracking, journal vouchers, reporting, etc.).
• Manage the logistics planning, coordination and execution of small, medium and large events (meetings, celebrations, town halls, community service, training, internal and external best practice/benchmarking sessions, etc.).
• Compose, proofread and edit complex and sensitive documents, spreadsheets, mailings, binders and presentations as requested.
• Coordinate and collaborate with Finance to prepare, track and process Invoices and Purchase Orders.
• Assist in the planning, execution and support of projects based on client needs/demands.
• Develop and maintain document tracking and filing systems (paper and electronic) to ensure the relevant storage of and access to information.
• Identify, classify, maintain and protect files, documentation and sensitive information consistent with record handling and retention requirements.
• Contribute to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally.

Qualifications and Requirements

• 5+ years of relevant work experience including advanced administrative experience.
• Proven experience using business systems and managing data
• Experience in coordinating projects.
• Must possess proven ability to be a resourceful problem-solver.
• Advanced Microsoft Office Skills
• Experience scheduling travel arrangements and schedule for management.
• Strong attention to detail, interpersonal, and communication skills are needed.
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience successfully creating and/or modifying processes.
• English proficiency is required

What We Can Do for You

• Purpose Driven: Purpose driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.
• Global Connections: Allows you to develop, enhance and maintain global connections that allow us to move faster and learn from others.
• Community of Belonging: We're an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.
• Growth Culture: Opportunity to work with and learn from all members of the team in supporting to support your career growth and development.
• Benefits: A full array of benefits for your financial, health and well-being that starts on day one of employment.

Skills Purchase Orders; Payroll; Planning Ability; Travel Coordination; Relationship Management; Executive Support; Data Oriented; Microsoft Office; Time Management; Workflow Management; Communication; Stakeholder Management; Problem Solving; Detail-Oriented; Scheduling

Pay Range Not Available

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.