Executive Assistant

hace 4 semanas


San Jose, Costa Rica Hitachi Solutions A tiempo completo
Job Description

We are seeking a highly organized Executive Assistant to our America’s COO, America’s Sales Executive, Delivery Executive to provide comprehensive administrative support in a dynamic environment. This role will involve a variety of tasks necessary to ensure the smooth operation of the Executives’ office. 
 

Key Responsibilities

  • Provide administrative support to the COO and EVPs, including managing schedules and Outlook Calendar appointments
  • Coordinate projects and assist in the execution of strategic initiatives
  • Organize and plan events, meetings, and travel arrangements for the COO and EVPs
  • Maintain accurate records and documentation to ensure efficient office operations
  • Serve as a liaison between the COO/EVPs and other departments, fostering effective communication
  • Arranging business trips, including flight, hotel, car, limo service, restaurants, other necessary bookings and manage expense reports
  • Deliver exceptional customer service by addressing inquiries and providing assistance as required
  • Reviews, assesses, routes, answers and monitors follow up action steps on correspondence
  • Gathers and analyzes information required for administrative reporting
  • Creates and maintains filing system(s)
  • Craft and edit company-wide communications on behalf of the executive team

Qualifications

  • 5+ years on similar roles at executive level
  • Basic knowledge of MS Word, Excel, Outlook, PowerPoint
  • Excellent written and verbal communication skills in English
  • Detail-oriented; able to complete complex tasks within tight deadlines, maintaining attention to detail
  • Strong organizational skills with the ability to multi-task – keen attention to detail
  • Ability to maintain confidentiality and handle sensitive information professionally
  • Excellent Time Management Skill
  • Forethinking, self-starting, and able to anticipate need
  • Experience working within the Professional Services vertical ideal
  • College degree ideal
     


Additional Information

We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

All your information will be kept confidential according to EEO guidelines.

#REMOTE
#LI-BA1

Beware of scams

Our recruiting team may communicate with candidates via our @hitachisolutions.com domain email address and/or via our SmartRecruiters (Applicant Tracking System) notification@smartrecruiters.com domain email address regarding your application and interview requests.  

All offers will originate from our @hitachisolutions.com domain email address. If you receive an offer or information from someone purporting to be an employee of Hitachi Solutions from any other domain, it may not be legitimate.


  • Executive Chef Assistant

    hace 2 semanas


    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    Job Title: Executive Chef AssistantEstimated Salary: $55,000 - $65,000 per yearAbout Us:Marriott International, Inc. is a leader in the hospitality industry, committed to providing exceptional experiences for our guests.Job Description:We are seeking an experienced and skilled Executive Chef Assistant to join our team. As an Executive Chef Assistant, you...

  • Executive Assistant

    hace 6 meses


    San Antonio, Costa Rica Havas Group A tiempo completo

    Hybrid Agency: HPS Magma Job Description Summary: Prose on Pixels is looking for a full-time Executive Assistant to join our growing team. POP is a creative production agency and full-service global content studio. The creative capabilities include Live Action Production (stills and video), Video Editing, Animation/Motion Design, Graphics, Audio and Video...

  • Executive Assistant

    hace 4 semanas


    San José, San José, Costa Rica Hitachi Solutions A tiempo completo

    Job Title: Executive AssistantAbout the Role:We seek a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our America's COO and EVPs. This role will involve a variety of tasks necessary to ensure the smooth operation of the Executives' office.Main Responsibilities:Provide administrative support to the...


  • San Francisco, Heredia, Costa Rica Philip Morris International A tiempo completo

    We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Managing Director and other key areas in the business. The ideal candidate will be highly motivated, passionate, and dedicated to delivering exceptional results.The successful candidate will be responsible for:• Serving as the primary point of contact...

  • Executive Assistant

    hace 1 mes


    San Francisco, Heredia, Costa Rica Servicenow A tiempo completo

    **Company Overview**At ServiceNow, our mission is to make the world work for everyone. We're a team of innovators who drive change and make a difference. As an Executive Assistant, you'll play a crucial role in supporting our leadership and teams to achieve our goals.**Key Responsibilities**Schedule appointments, plan meetings, and maintain complex calendars...


  • San José, San José, Costa Rica Assistant Launch A tiempo completo

    About Assistant LaunchWe're a rapidly expanding company that's changing the way we work. Our team is passionate about innovation, growth, and exceptional service.Salary: $120,000 per yearJob DescriptionWe're seeking an Executive Relationship Manager to join our team. As a key member of our leadership team, you'll be responsible for managing client...

  • Executive Assistant

    hace 1 mes


    San Francisco, Heredia, Costa Rica Servicenow A tiempo completo

    **About the Role**We are seeking a highly organized and experienced Executive Assistant to support our Senior Vice President, Chief Equity & Inclusion Officer. As a key member of our team, you will be responsible for scheduling appointments, planning meetings, and maintaining complex and changing calendars.**Key Responsibilities**Schedule appointments and...

  • Executive Assistant

    hace 6 meses


    San José, Costa Rica Udalenno A tiempo completo

    We are a **world-renowned** **designer** and **distributor **of **home karaoke system**s. Our name means you are about to create magical, musical memories with those you love most! Our unique collection of high-quality karaoke products will inspire your creativity, enrich your lives, and spark fun in everyone ages 3 to 103! - Kindly send your CV in...


  • San José, Costa Rica ATSG Corporation A tiempo completo

    **Maritime Executive Assistant** **San Jose, Costa Rica** *** **Requires: ATSG Background Check and RSO Certification** ***: ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and...


  • San José, Costa Rica Kimberly-Clark A tiempo completo

    Description About the opportunity You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing...

  • Executive Assistant

    hace 1 mes


    San José, San José, Costa Rica Servicenow A tiempo completo

    **About the Role**At ServiceNow, we're looking for a highly organized and exceptional communicator to support our Senior Vice President, Chief Equity & Inclusion Officer. As an Executive Assistant, you'll be responsible for scheduling appointments, planning meetings, and maintaining complex and changing calendars.**Key Responsibilities**Schedule appointments...

  • Executive Chef Assistant

    hace 2 semanas


    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    OverviewWe are seeking a skilled Executive Chef Assistant to join our team at Marriott International, Inc. The ideal candidate will have a passion for delivering exceptional culinary experiences and a commitment to excellence in every aspect of their work.SalaryThe estimated annual salary for this role is $55,000-$65,000 based on industry standards and the...

  • Executive Assistant

    hace 5 meses


    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**: You are essential to our business, essential to our success. We are Boston Consulting Group (BCG), a 60-years young strategy consulting firm. In recent years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #6 on Glassdoor’s Best Places to Work list. As a dynamic, driven Executive Assistant...


  • San José, San José, Costa Rica Kimberly-Clark A tiempo completo

    About the OpportunityWe're seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Commercial Director in a fast-paced and dynamic environment. As a key member of our team, you'll be responsible for managing the executive's schedule, coordinating meetings, and ensuring seamless communication with internal and external...

  • Executive Assistant

    hace 4 semanas


    San José, San José, Costa Rica Hitachi Solutions A tiempo completo

    Job Title: Executive Assistant - Strategic SupportJob Description:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our team. This role will involve managing schedules, coordinating projects, and executing strategic initiatives.Key Responsibilities:Provide administrative support to...


  • San José, Costa Rica Arxada A tiempo completo

    Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the...

  • Client Success Manager

    hace 5 meses


    San José, Costa Rica Assistant Launch A tiempo completo

    **What is this role all about?** If you're reading this, you're likely the extraordinary person we're searching for to join our team as a **Client Success Manager** at Assistant Launch. We're not just looking for a professional—we're on a mission to find a passionate, unique leader who thrives in the ever-changing world of client success and...

  • Admin Assistant

    hace 6 meses


    San José, Costa Rica 360training A tiempo completo

    360training offers a compelling compensation package that ties to performance and impact. We offer quality health plans to meet a variety of needs, life and disability benefits, a retirement savings plan with company match, and a Flexible Time Off program. **Admin Assistant Role** **Essential Functions and Responsibilities**: - Executive support of...


  • San José, San José, Costa Rica Kimberly-Clark Corporation A tiempo completo

    About the OpportunityKimberly-Clark Corporation is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Commercial Director in a fast-paced, dynamic environment. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work independently...


  • San José, San José, Costa Rica Kimberly-Clark Corporation A tiempo completo

    About the OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Commercial Director in a fast-paced, dynamic environment. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work independently with minimal...