Business Office Coordinator

hace 1 semana

San Francisco, Heredia, Costa Rica Releady A tiempo completo

OVERVIEW

We are seeking a detail-oriented Business Coordinator to support business operations and compliance activities for a Costa Rica site operating within a Free Trade Zone (FTZ) environment. This role will play a critical part in planning, organizing, and coordinating business initiatives tied to government audits, regulatory requirements, and operational readiness.

The successful candidate will work closely with cross-functional partners—including operations, finance, workplace services, and asset management teams—to ensure documentation accuracy, regulatory compliance, and smooth day-to-day coordination. This role is ideal for a disciplined, organized professional who thrives in structured environments and is comfortable working with compliance-driven processes.

Location: Heredia. Costa Rica (Hybrid)

Pay Rate: M

Work Schedule: Standard business hours

RESPONSIBILITIES

Business Operations & Development

  • Organize and deliver required documentation to support the evolution of the Costa Rica site/office in line with operational needs.
  • Support business initiatives tied to operational growth, audits, and regulatory readiness.

Information Gathering & Bookkeeping

  • Create, manage, update, and maintain the site's operational documentation book.
  • Manage import/export documentation in accordance with Free Trade Zone and Procomer regulations.
  • Maintain accurate records of DUAs and other import documentation requiring site leadership sign-off.

Team Coordination

  • Schedule and coordinate regular meetings with Asset, Workplace, and Finance teams.
  • Ensure ongoing alignment across financials, workplace services, and asset management in preparation for internal and external audits.

Regulatory & Compliance Support

  • Develop and maintain a working understanding of Free Trade Zone legislation, including customs, tax, and regulatory requirements.
  • Support compliance efforts to ensure the site remains in good standing under applicable regulations.

Logistics & Operational Support

  • Collaborate with operations teams to ensure smooth delivery and continuity of services.
  • Identify issues, risks, or inefficiencies and recommend process improvements aligned with best practices.

QUALIFICATIONS

  • Bachelor's degree in Administration, Human Resources, Logistics, or a related discipline.
  • 1–2 years of experience in administrative, coordination, or operational support roles.
  • Strong organizational skills with high attention to detail and documentation accuracy.
  • Ability to think strategically while executing tactically.
  • Strong collaboration skills and a team-oriented mindset.
  • Comfortable working in regulated, compliance-driven environments.
NOTES FOR APPLICANTS

This role supports operations within a Free Trade Zone and requires a strong focus on documentation, compliance, and cross-functional coordination. Prior exposure to regulated environments, audits, or import/export processes is considered an asset.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.

  • Import/Export Coordinator

    hace 2 días

    San Francisco, Heredia, Costa Rica Huntsman Corporation A tiempo completo

    Logistics Export/Import CoordinatorHuntsman is seeking aLogistics Export/Import Coordinatorsupporting the Polyurethanes Division located in the United States. This position will report to the Logistics Imports & Exports Lead, located in The Woodlands, TX.Job ScopeThe Logistics Export/Import Coordinator provides operational and logistics support for...

  • Global L&D Coordinator

    hace 2 días

    San Francisco, Heredia, Costa Rica Boston Consulting Group A tiempo completo

    Who We AreBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building...

  • Global L&D Coordinator

    hace 2 días

    San Francisco, Heredia, Costa Rica Boston Consulting Group (BCG) A tiempo completo

    Who We AreBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building...

  • Enterprise Services Management Coordinator

    hace 2 semanas

    San Francisco, Heredia, Costa Rica PDG Enterprise Service Management LLC A tiempo completo

    about the position...We are seeking a detail-oriented and highly organized ESM Coordinator to join our team. The ideal candidate will be responsible for performing a variety of clerical tasks to support our business processes. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced...

  • Junior Sourcing Coordinator

    hace 1 semana

    San Francisco, Heredia, Costa Rica reclutare A tiempo completo

    Duties:The Junior Sourcing Coordinator supports the sourcing team by managing administrative tasks, maintaining accurate data and documentation, and ensuring compliance with governance processes. Key responsibilities include facilitating sourcing events, administering contracts, and supporting negotiations, contributing to the overall efficiency and success...

  • Project Coordinator

    hace 1 semana

    San Francisco, Heredia, Costa Rica CBRE A tiempo completo

    Heredia - Heredia - Costa Rica, San Jose - Alajuela - Costa Rica, San Jose - San Jose - Costa RicaAbout The RoleAs a Project Coordinator, part of CBRE & Port Tech, you will assist with the design of future work environments for small to medium-sized clients.This job is part of the Client Consulting function. They are responsible for Advisory services in...

  • Global L&D Coordinator

    hace 4 días

    San Francisco, Heredia, Costa Rica Boston Consulting Group A tiempo completo

    Who We AreBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building...

  • Treatment Design Trainer Coordinator

    hace 1 semana

    San Francisco, Heredia, Costa Rica Solventum A tiempo completo

    Gracias por tu interés en unirte a Solventum. Solventum es una empresa nueva en el ámbito de salud, pero con una sólida experiencia en la resolución de desafíos que transforman vidas y fortalecen el trabajo de los profesionales de la salud. En Solventum, las personas son el centro de cada innovación que desarrollamos. Con empatía, conocimiento y...

  • Global Sector Coordinator

    hace 4 días

    San Francisco, Heredia, Costa Rica Boston Consulting Group (BCG) A tiempo completo

    Locations: Heredia | LisbonWho We AreBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations...

  • Talent Acquisition Coordinator

    hace 4 días

    San Francisco, Heredia, Costa Rica Experian A tiempo completo

    Company Description About us, but we'll be briefExperian is the world's leading global information services company, unlocking the power of data to create more opportunities for consumers, businesses, and society.Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending...